Nursing Staff Coordinator

Our client is seeking a dedicated and organized Nursing Administrative Assistant to join their team and play a pivotal role in providing support and communication between Nursing Services and other departments, ensuring smooth operations and effective coordination within the healthcare setting.

This is a great entry-level opportunity to gain administrative experience.

Apply today for immediate consideration!

Hours

Full-time, 9:00am-5:30pm

Location

Kaneohe, Oahu

Pay

$18 an hour

Responsibilities

• Perform general secretarial, clerical, and administrative duties including typing, data entry, and filing.
• Coordinate and arrange all nursing meetings, new hire orientation, and in-services.
• Coordinate and oversee residents, dental, and podiatry visits.
• Maintain and distribute staffing schedules, including holiday schedules.
• Monitor changes in scheduling needs and update staffing schedules accordingly.
• Contact staff and contracted nurse agencies to provide staffing coverage.
• Ensure agency credentials are up to date and maintain agency cost tracking and invoice processing.
• Post staffing census at nursing admin office and on the units daily.
• Provide support and communication between Nursing Services and other departments as directed by the Director of Nursing Services.
• Take and transcribe meeting minutes for Licensed Staff and Certified Nursing Assistants meetings.
• Prepare and submit reports, projects, letters, and signs to the Director of Nursing Services.
• Utilize HR Symphony for staffing, generating schedules, and inputting changes regarding employee status.
• Assist with staff/agency compliance and attendance for all regulatory trainings.
• Assist in the orientation of new Nursing Services employees, including preparing new hire orientation schedules.
• Assist with bi-weekly payroll preparation by adjusting time clock punches and entering notes from Time Clock Correction and Call Out slips.
• Perform other duties as assigned.

Qualifications

• Previous experience in database entry and medical office administration preferred.
• Training in office skills such as computer, typing, and filing.
• Strong communication (verbal, written, interpersonal) skills.
• Strong analytical, organizational, multitasking, and problem-solving skills.
• Ability to maintain confidential information. 
• Ability to work in a fast-paced environment and meet deadlines.