Executive Assistant

A local company is looking for a skilled Executive Assistant to manage a diverse range of administrative tasks for senior leadership. This role involves organizing complex schedules, coordinating internal and external communications, and supporting various events and meetings.

The ideal candidate will be able to handle confidential information, work in a fast-paced environment, and have 5 years of previous experience.

If this sounds like a job for you, apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 8:00am-5:00pm

Location

Honolulu, Oahu

Pay

$17 to $22.50 an hour

Responsibilities

• Manage executives' calendars, schedule meetings across various time zones, and prioritize urgent engagements.
• Handle high volumes of communication, draft emails, and filter important information for the executives.
• Organize and coordinate events, meetings, and vendor engagements, managing logistics, agendas, and follow-up actions.
• Prepare polished reports, presentations, and documents tailored for executive teams.
• Proactively address potential scheduling conflicts and operational issues before they arise.
• Monitor and support budgeting, procurement, and financial reporting processes for executives.
• Liaise with internal and external stakeholders, building strong relationships with team members, leaders, and vendors.
• Maintain confidentiality when handling sensitive organizational and personnel information.
• Adapt to rapidly changing priorities and assist executives in managing their dynamic schedules.
• Provide assistance to department leaders with various administrative tasks to ensure smooth operations.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree in business or a related field preferred.
• Minimum 5 years of experience in an administrative role supporting senior executives (a bachelor’s degree may substitute for 2 years of work experience).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong communication (verbal, written, interpersonal) skills.
• Strong organizational, time management, problem-solving and multitasking abilities.
• Ability to handle confidential information with the highest level of professionalism.
• Ability to pass pre-employment state and federal background check and drug test.