Secretary for Medical Facility

We are seeking a dedicated and organized Secretary to join our client's team. In this role, you will be responsible for providing support to the doctors and patients through a variety of tasks related to patient care management, organization, and communication. This is a temporary position that will last 6 months with the possibility of extension.

The ideal candidate will have previous experience as a secretary or administrative assistant and be proficient with Microsoft Office.

Apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 7:45am-4:30pm

Location

Kahala, Honolulu, Oahu

Pay

$22 an hour

Responsibilities

• Provide administrative support to the Director of Nursing, including managing schedules, appointments, and meetings.
• Receive and open incoming mail and refers to the DON unless instructed otherwise or unless mail is addressed to someone else in section.
• Prepare and edit correspondence, reports, and presentations.
• Maintain and organize files, records, and documents.
• Coordinate communication between the Director of Nursing and other departments.
• Assist in the preparation and distribution of meeting agendas and minutes.
• Handle incoming calls, emails, and other communications, directing them appropriately.
• Assist with special projects and tasks as assigned by the Director of Nursing.

Qualifications

• Previous experience as a secretary or administrative assistant, preferably in a healthcare setting.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with healthcare terminology is a plus.
• Strong communication (verbal, written, interpersonal) skills.
• Strong analytical and organizational skills.
• Ability to multitask and problem-solve.
• Ability to maintain confidential information.
• Offer of employment contingent upon passing a state/federal background check and pre-employment drug screen; to include State/National Sex Offender Registry, APS/CAN as well. This is a direct requirement set by the client.
• Offer of employment contingent upon successful completion of 2-Step TB Test. This is a direct requirement set by the client.