Administrative Assistant / Receptionist

Our client is seeking an Administrative Assistant to help with the day-to-day duties of their busy CPA practice. In this role, you will be responsible for greeting visitors, answering phone calls, and maintaining databases.

This role comes with a generous benefit package including:

• Responsible Time Off policy to take the time off as needed for your individual situation.
• HMSA or Kaiser medical insurance.
• $60/month wellness subsidy to use towards the activity of your choice.
• $50/month cell-phone stipend.
• 401(k) plan with 3% Safe Harbor and profit-sharing contributions.
• Confidential Life Coaching Services through Happiness U - 100% Covered

If this sounds like a job for you, apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 8:00am-5:00pm

Location

Honolulu, Oahu

Pay

$40,000 to $45,000 a year

Responsibilities

• Greet clients as they walk in.
• Handle all incoming mail for the office.
• Answer phone calls and relay messages.
• Set up in-house or external meetings, including room reservations, calendar invitations, and food arrangements.
• Type and proofread documents (engagement letters, memos, reports, other correspondence).
• Maintain paper and electronic files in accordance with firm standards.
• Prepare time and expense reports for the partner.
• Provide reports and analysis as requested to assist in managing tax engagements.
• Handle CPA license renewals/practice privileges for partners.
• Assist with office cleanup and maintenance efforts.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Associate degree in business administration or related field is preferred but not required.
• Previous administrative experience preferred but not required. 
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong communication (verbal, written, interpersonal) skills.
• Ability to learn new software quickly.
• Ability to multitask and problem-solve.